Criminal record checks - an introduction
If you apply for some jobs in England and Wales you can be asked to have a Criminal Records Bureau (CRB) check. A number of roles, especially those involving children or vulnerable adults, are entitled to a criminal record check.
Their aim is to help protect children and vulnerable adults by providing a service to support organisations recruiting people into positions of trust.
Find out why checks are needed, what they are and what the check will involve.
Why criminal record checks are needed
When you apply for certain types of job you may be asked to apply for a criminal record check. These are generally jobs that mean you:
- will be working regularly with children or vulnerable people
- will be working in an establishment that is wholly or mainly for children
- will be working in healthcare
- have applied to be a foster carer, adoptive parent or childminder
- will be working in certain other professions (details of all these professions are provided on the link below)
If you do need a criminal record check, your prospective employer will let you know and tell you what to do next.
What is a criminal records check?
Contact the CRB or call the CRB Helpline on 0870 9090 811
The CRB check searches your details against criminal records and other sources, including the Police National Computer. The check may reveal convictions, cautions, reprimands and warnings.
You, and your employer, will see the results of your search. Whatever the results your employer will decide whether they can still employ you.
What you’ll find on a criminal record check?
The CRB check will either confirm that you don’t have a criminal record, or it will list any relevant convictions, cautions, reprimands, warnings and, if applicable, whether you have been barred from working with vulnerable groups. The police can also include non-conviction information, for example, fixed penalties, that may be relevant.
The information sources used in a criminal record check
A CRB check uses a range of different information sources, including the records of:
- the Police National Computer (PNC) and other data sources
- the Independent Safeguarding Authority
Who can ask for a criminal record check?
If the job needs a criminal record check any employer can ask for one. However, only organisations registered with the CRB can submit applications for criminal records checks.
There are two types of registered organisation:
- a registered body - the employer
- an umbrella body - a registered body that processes criminal record checks for non-registered organisations
- Applying for a criminal records check
Can you apply for your own criminal record check?
The self-employed or individuals can’t legally apply for a criminal record check on themselves.
Refusing to apply for a criminal record check
You can refuse to have a criminal record check carried out. If you have been asked to apply for a CRB check, and do not think this type of check is appropriate, contact one of the following before applying:
- Ministry of Justice (email address below)
However, there are some jobs for which a CRB check is required by law. In that instance, if you refuse the check your employer won’t be able to take your job application any further.
If you have already completed a CRB application form at the request of your employer, and you don’t think this type of check is appropriate, you can contact the CRB on 0870 9090 811 or by using the enquiry form.
Will you ever need to have another criminal record check?
You might have to have another CRB check if you move to another job that involves working with children or vulnerable adults.
If you have been asked to apply for a CRB check, and already have one from a previous role, you can ask if the organisation is willing to accept it.
When deciding if they will accept it, the organisation will consider:
- the length of time since the check was issued
- the level of check needed
- the role the check was issued for
- the role you are applying for
If your CRB certificate is lost or destroyed, the CRB can’t provide a replacement certificate. You will need to apply and pay again.
How to contact the Criminal Records Bureau?
Call the CRB helpline for all general enquiries: 0870 9090 811
8.00 am to 6.00 pm on weekdays
10.00 am to 5.00 pm on Saturday (closed Sunday and public holidays)
There is a separate number for transgender applicants only. Any general enquiries received on this number cannot be dealt with or transferred.
Transgender applicants tel: 0151 676 1452 or email: email@example.com
All calls to the CRB are recorded for training and security purposes. Security questions will be asked to verify your identity.