Handling of Property

Policy Scope:

This policy applies to all Police Officers and staff who are dealing with items of property whether found, seized or recovered as a result of volume crime.

Specialist advice with regards to property seized or recovered as a result of a major incident is available from the SCS, Major Incident Team.

Policy Aims and Objectives:

The management of property in South Yorkshire Police will be subject to robust, thorough and timely procedures. This policy is intended to facilitate the reduction of the volume of property seized and retained by SYP in relation to volume crime and to minimise the cost of dealing with that property

Associated Procedural Instructions:

This policy is supported by the following procedural instructions:

D51273 - Lost and Found Property

D51270 - Seizure and Retention of Property (other than found property)

D51376 - Forensic Coding - Checking Detained Persons and Property for Smartwater

Equality Act 2010:

The Act creates a statutory requirement for all Functions and Policies (Including Procedural Instructions) to be analysed for their effect on equality, diversity and human rights, with due regard to the General Duty.

In principle, this document has been assessed for discrimination, which cannot be justified, among other diverse groups.

Human Rights/Discretion:

The purpose of providing policy is to give an indication to staff of the expected course of action.  However it is not possible to cater for every possible combination of factors that would justify a departure from stated policy.  The Human Rights Act 1998 requires the proper use of discretion at all times and nothing within this policy and associated procedural instructions prohibits the proper use of discretion in appropriate circumstances.

Where action is taken that has the potential to interfere with an individual's Human Rights, the reasons behind the making of the decision to act in that way should be recorded on the appropriate forms, or where this is not practicable, in pocket books or policy logs.

Review Arrangements:

This policy together with its Equality Analysis will be reviewed every 2 years.

Rights of redress for members of the public:

Anyone who feels that a member of staff has behaved incorrectly or unfairly, or who is dissatisfied with organisational matters, service delivery or other operational policing issues, has the right to make a complaint.

Initial action should be taken in one of the following ways:

  • Complain in writing or in person to the Senior Officer at the appropriate police station or to the Chief Constable of the force concerned.
  • Visit a local Citizens' Advice Bureau
  • Contact a Solicitor

Rights of redress for South Yorkshire Police personnel:

South Yorkshire Police personnel who feel they have grounds for concern in relation to the implementation of policies may, as appropriate:

  • Pursue concerns through their line manager.
  • Contact a First Contact Advisor.
  • Pursue a grievance formally through the South Yorkshire Police Fairness at Work Procedure.
  • Seek advice from their staff association or trades union.
  • Use procedural instruction D50241 Management of Complaints, in the section entitled Handling Complaints relating to Direction and Control.

20 May 2011

Equality Analysis:
D50696 - Handling of Property.pdf (Attached below)


Thursday, 16 May, 2013 - 00:00