Operational Support Services Senior Management Team Meeting - 25 January 2010

OSS QUARTERLY REVIEW DAY (QRD) HELD 9.00 AM MONDAY, 25 JANUARY 2010 IN THE LOXLEY ROOM, NIAGARA SPORTS AND SOCIAL CLUB

M I N U T E S
Open Session:

1. Attendance/Apologies

Present:
C/Supt Lumley
Amanda Emmerson
Joan Hellawell
C/Insp Andy Hodgkinson
Debbie James
C/Insp Mark James
C/Insp Tony Jepson
C/Insp Andy Male
C/Insp Colin McFarlane
Matt Newby
Supt Rob Odell
Supt Liz Watson

Apologies:
Tricia Beckett
Tracy Potter

2. Minutes of Previous Meeting – 26 October 2009

The Minutes of the meeting held 26 October 2009 were accepted as a true and accurate record.

3. Matters Arising from Previous Meeting

Efficiency Plan Savings -  Amanda Emmerson advised only received details from one Chief Insp.  Reiterated that details must be submitted to Amanda Emmerson/Joan Hellawell by 29 January 2010.  Amanda Emmerson to resend original e-mail to members.  Amanda Emmerson advised if required she will meet with each Chief Inspector.

Major Issues in Portfolio Area – Christmas/New Year Tasking – deferred until after meeting held 26 January 2010.

Op Overhaul - Interim paper to be prepared by beginning of February for SCT, deferred until 1 February 2010

Op Overhaul – Amanda Emmerson contacting WYP to explore if the money is available in the next financial year.

Non-Crime Special Event Fund – Supt Watson advised received no details to date, Joan Hellawell confirmed details will be provided to members shortly.  Kentucky Court has now commenced, C/Insp Hodgkinson to establish possible overtime costs on a weekly basis and for how many weeks and advise Supt Watson.

Advertisement for major incidents for Gold - staff already in a critical role should not apply. When advertisement goes out should exclude Comms Dispatch, Call Handlers, CRB and PNC Bureau as they are already in a critical role.  Debbie James to advise Comms staff.  ACTION DISCHARGED.

Efficiency Savings - SYP have less downtime than other Forces due to engineers being on site.  Amanda Emmerson advised there are no other efficiency savings due to down time. ACTION DISCHARGED.

Exercises – C/Insp Jepson reported meetings are in the process of being set up and Sgt Parramore is arranging a programme of exercises to include costings.

QRD Fresh Eyes - Insp Rowland and Insp Usher to give a presentation on 19 April 2010 and Insp Revitt to give a presentation at the July 2010 QRD.  Deferred until 19 April 2010.

4. Business Plan

4.1  Efficiency Plan Savings

Amanda Emmerson advised approx £1m to identify.

C/Supt Lumley advised need to look at streamlining processes undertaken on a daily basis.

Discussed in-depth possible efficiency savings.

Need to evidence that the cuts are efficiencies.

Amanda Emmerson advised if required she will meet with each Chief Inspector.

4.3  Business Plan Project Updates

Joan Hellawell will be contacting members in March 2010 for updates.

10. Actions from Vision Workshop

Supt Watson tabled the OSS QRD Vision Workshop feedback actions and Action Managers were agreed.

Action schedule updated appropriately.

11. Any Other Business
  
11.1  Fresh Eyes Presentation

The three new staff who have commenced work in Contingency Planning will give a ‘fresh eyes’ presentation at the CMT on 24 May 2010.

12. Date of Next QRDS

9.00 am Monday, 19 April 2010 at Niagara
9.00 am Monday, 26 July 2010 at Niagara
9.00 am Monday, 18 October 2010 at Niagara
9.00 am Monday, 17 January 2010 at Niagara

Date: 

Monday, 25 January, 2010 - 14:00