OSS COMMAND TEAM MEETING HELD 10.30 AM MONDAY, 8 MARCH 2010 IN THE CONFERENCE ROOM, OPERATIONS COMPLEX
M I N U T E S
Supt Liz Watson (Chair)
C/Insp Andy Hodgkinson
C/Insp Tony Jepson
C/Supt Keith Lumley
2. Minutes of Previous Meeting
The Minutes of the meeting held 25 January 2010, were accepted as a true and accurate record.
3. Matters Arising from Meetings held - 25 January 2010 and 22 February 2010
Efficiency Plan Savings - DISCHARGED
Major Areas in Portfolio area – Xmas / New Year Tasking - ongoing - PROMIS duties need to be checked and following up re District duties
Op Overhaul - ongoing - awaiting some final costings for building work and meeting arranged re armoury
Risk Register - ongoing - Insp Slack preparing a paper for SCT and item is to appear on CHC agenda
Performance – Devolved Budgets – ongoing - another meeting yet to be arranged re vehicle savings
Uniform for Atlas Court Staff - ongoing
Order for PSU Shields - ongoing – going to Uniform Committee Meeting and discussion with Nigel Hiller will be put back until any decision is made on shields
Issue re replacing Officers in specialised posts – DISCHARGED
Romanian Visitors - DISCHARGED
New Admin Structure - ongoing
TRIM – ongoing – nominations have been received, awaiting further information re these courses
Social Networking SPOC - ongoing
ALL QRD DAY ACTIONS – to be discussed at meeting on 15 March 2010.
4. Business Plan
4.1 Efficiency Plan Savings
Amanda Emmerson advised the Department target for efficiency savings for 09/10 would most likely be achieved
£400,000 short last year, possibly £560,000 short of next year’s target – meeting still to be held with C/Insp Male re RPG requirements and C/Insp Jepson re new tasking structure. Will most likely be a shortfall for 10/11.
4.2 Risk Register
Joan Hellawell advised that Risk Register was part of the internal audit – action managers still needed to be identified to look at action plans.
Joan Hellawell advised that Risk Register was fine at the moment in terms of satisfying any requirements but next audit will look at action plans in place.
C/Insp James made reference to the new Protective Services Plan which had been distributed and some issues may come out of this for the Risk Register
ACTION: All Section Heads to review Protective Services Plan and feed back any issues from Protective Services Plan to Joan Hellawell.
4.3 Business Plan Project Updates
Joan Hellawell advised that Section Heads needed to advise of any new Projects which needed to be entered on the Business Plan.
Joan Hellawell advised that the Health and Safety Action Plan identified from the Audit in 2009 would be placed on the Business Plan which could then be monitored in the OSS Health & Safety Meeting in future
ACTION: Joan Hellawell to speak with David Livingstone regarding Ring Farm issues in relation to the surface and drainage problems at Mounted Section to
ensure Surveyor attended at Ring Farm - plus enter this issue onto the Business Plan.
6. Diversity Issues
6.1 Diversity Group Update
Last OSS Diversity meeting was held on 15 January 2010 – dates of next meetings to be set. Dates for Section Diversity Meetings also to be set prior to the OSS Diversity Meeting
No major items for discussion.
10. Actions from Vision Workshop
No items for discussion.
ACTION: Supt Watson to speak with Janet Lawson regarding this agenda item.
11. Any Other Business
11.1 - Next QRD on 19 April 2010
A discussion ensued re the next QRD day and it was agreed that due to ongoing Operations and other commitments, this meeting would be cancelled.
ACTION: Janet Lawson to cancel next QRD on 19 April 2010.
ACTION: Joan Hellawell to speak with C/Supt Lumley re future content /discussion at QRD.
12. Dates of QRD Meetings in 2010/2011
Monday, 19 April 2010 at Niagara - meeting will be cancelled
Monday, 26 July 2010 at Niagara
Monday, 18 October 2010 at Niagara
Monday, 17 January 2011 at Niagara