Minutes of the Senior Command Team Meeting
Monday 1 December 2008

Present:

CC Meredydd Hughes (Chair)
DCC Bob Dyson
DF Nigel Hiller
ACC Andy Holt
ACC Mark Whyman
Mrs Debbie Carrington (for Budget Bids item)

405. Declaration(s) of Interest

CC Hughes declared an interest in an item on the Budget Bids paper and left the meeting whilst this was being discussed.

Presentations

406. None

Standing Items

407. Minutes from SCT Meeting 17 November 2008

The minutes were approved as a true and accurate record

408. Action Schedule

The action schedule was discussed and will be updated by the SCT Corporate Support Assistant. It was agreed that the Work Programme and the Action Schedule be merged into one document.

409. Portfolio Issues

DCC Dyson

• Attendance of SCT at Police Federation Charity dinner in aid of Bluebell Wood Hospice 28 March 2009 - CC Hughes will attend

DF Hiller

• Updated on proposals for the Districts accommodation strategy. He commented that SYP get few if any positive benefits in terms of marketing from the Polcie Station at Meadowhall and suggested, in negotiation with Meadowhall, a staffed public access/marketing point in one of the busy malls for an experimental period of three months in an attempt to improve interaction with the public. This was agreed. ACC Holt to take forward through the Citizen Focus Board.

ACTION: ACC Holt

ACC Holt

• A paper on the Policing Pledge, based on the guidance issued by Sir Norman Bettison, to be taken to the Police Authority on 12 December 2008

ACC Whyman

• Accommodation issues - Corporate Communications, Headquarters. DCC Dyson together with ACCs Whyman and Holt to investigate the possibility of re-locating the department to the 5th floor at Headquarters.

• ANPR peer review conducted by NPIA - a paper giving details to be brought to a future SCT

410. Force Performance

ACC Holt briefed colleagues on recent Force performance. There are increases in domestic burglary and shoplifting which are being closely monitored.

Decision Papers

411. Relocation of Accident Records

ACC Whyman said the purpose of this paper was to inform SCT of the proposed realignment of Accident Records back to Operational Support Services in line with rationalisation of resources.

The report recommended that SCT support realignment of Accident Records to Operational Support Services from 31st March 2009.

It was agreed that a further paper should be brought to SCT, confirming whether staff would have to physically re-locate and if so specifying the costs, agreement of both departmental heads and identifying any efficiency savings.

ACTION: ACC Whyman
.
Discussion / Information Items

412. Budget Bids 2009-10

DF Hiller presented the latest financial forecast which assumed the following financing measures, and also the forecast without taking these measures into account.

- Utilisation of the PCSO;s Flexibility Fund £1.5m
- Carry-forward unused element of police and staff pay award surplus
- Includes revenue implications of mobile data bid
- £2.2m of gowth in 09/10, £2.5m 10/11 and £2.5m 11/12
- £6m savings in 09/10 and 10/11, none in 11/12

He then presented the latest set of budget bids. SCT agreed that they wanted any growth to support the key priorities of public confidence and protective services. SCT discussed the bids in detail and decided on those which were to be supported and those which may receive further consideration. It was agreed that the supported bids would be totalled and submitted to Quarterly Review Day 2 on 16 December.

413. Staff Functions

DF Hiller outlined that Mr Nigel Brook, Assistant Chief Officer of West Yorkshire Police, had forwarded a copy of the Home Office information culled from the ADR forms for 2007/08 which shows how many Police Officers, Police Staff and PCSOs each force has in particular functions. He said this data can be used to see how different forces compare. He presented this data in the form of a table which gave comparisons between SYP and the six forces chosen as comparison forces. He said that their figures had been converted into an average for comparison with South Yorkshire's figures.

SCT discussed the data at length and each portfolio holder was tasked with looking at the comparisons within their areas of responsibility.

Audit Reports

414. PURE Report

Received and noted.

415. Annual Audit Letter SYPA 2008/08

Received and noted

Papers to Review

416. Doncaster Management Team Minutes - 10 November 2008

Noted

417. Police Authority meeting - 12 December 2008

417.1 Regional Performance report

Amendments required - both reports to be merged into one report and needs to be made clear that it is the report of the Regional Co-ordinator.

Standing Items

418. Notification to the Police Authority

No issues

419. Notification to the Force

No issues

420. Any Other Business

No items