DONCASTER DISTRICT HEALTH & SAFETY CONFERENCE
10 am Wednesday, 26 February 2014
Present: Chief Supt Richard Tweed (Chair)
Mark Artley - UNISON
Insp Andy McFarlane (Federation)
Helen Haigh – Business Manager
Cheryl Fletcher – Team Leader
Jo Morris – CJU
A/Ch Insp Pete England
Apologies: Chief Insp Gwyn Thomas
Elizabeth Rudd - CJU
Claire Scott – Admin Support Officer
Ian Boulton – Facilities
Tammy Naylor - HR
OPENING OF COMMITTEE
1. Chief Superintendent Tweed welcomed everyone to the meeting and emphasised the importance of Health and Safety meetings.
Health and Safety is the responsibility of all members of the District and any issues identified should be addressed immediately and brought to the attention of the relevant supervisor.
Chief Superintendent Tweed would also like to express his appreciation for their attendance over the years and wish them well in their new roles/locations.
- Minutes of previous meeting dated 6 November 2013 – Approved
- Matters Arising – No matters arising
- Action Schedule updated
- Local H&S and welfare Policies agreed by Senior Management: No issues raised at this time.
- Managers/Supervisors Reports
Cheryl Fletcher raised an issue which the Enquiry Desk Staff had highlighted. When they lock the foyer at the end of the shift, they felt it was a H&S issue when persons are still waiting to be dealt with by specific officers. There was also the similar issue when they arrive in a morning and persons have come in as a place of safety. (Action Schedule)
- Federated and Union Representative Reports:
- Health & Safety Training:
- The latest Force H&S minutes - Issues discussed which caused no issues for Doncaster included:
Smoking Bins/Carrying of Equipment/Cannabis cultivation/Excess working/High Visibility Clothing
Other issues included:
E-Cigarettes – The use of these should be treated in the same context as regular cigarettes, persons wish to smoke should be completely off SYP premises.
De-Fibs – These cost approximately £1,500 each. It is felt that the District should look at purchasing 3 to store in patrol vehicles. Currently awaiting an update re funding from procurement. Helen Haigh to update at next meeting. (Action Schedule).
Space Blankets – Discussion took place as to whether these were required on District although an issue was raised in relation to the cleaning. Helen Haigh is asked to provide costings (Action Schedule)
Fire Extinguishers in vehicles – Issue raised at Force level re the storage of full and empty canisters. Policy in District is that it is a one for one swap and none are stored together.
PlanninG AND implementing – policies and procedures
- Generic/Specific work activity assessment completed.
- All evacuation fire drills are up to date.
- Workplace Inspections - Database updated.
Issue raised to the bike rack at Adwick being unstable when full. (Action Schedule)
13. Managers/Supervisors – No reports received.
- Near miss forms - no pattern identified.
Storage of items in the property store. Stihl Saw left on floor covered over. (Action Schedule)
- No investigations currently running.
- Statistics – No pattern identified.
AUDITING AND REVIEWING PERFORMANCE
- Audits - Health & Safety – None outstanding
Force H&S Inspection – (Action Schedule)
- Review – Degree of complaint with H&S Legislation/Standards
Achievement of strategy/policy
Action Plans for improvement – None outstanding at this time. Should any arise details of such should be brought to the next meeting.
UNRESOLVED ISSUES REFERRED TO FORCE HEALTH AND SAFETY COMMITTEE
ANY OTHER BUSINESS
Football Season – Booking of AL/Minimum staff levels
Anticipate – PCSO shift patterns – Look at in the future
Q oHH The next District Health and Safety Meeting is to be held at 10 am Thursday 5 June 2014, in the
Briefing room at College Road
DONCASTER HEALTH & SAFETY CONFERENCE – ACTION SCHEDULE
DATE OF MEETING
Storage of Cylinders
Following a recent environmental study conducted at College Road, it was highlighted that when cylinders are seized by officers we do not have the facilities to store them within a covered area. Discussion took place and a suggestion made that officers photograph the cylinders and arrange disposal from the location found rather than seizing. There is a cost implication for disposal if seized and conveyed to College Road.
ACTION: Helen Haigh is asked to make contact with Andy Helowicz re the carrying of cylinders in vehicles – are we covered by insurance?
There is no specific policy preventing officers from bringing in large electrical items as long as they are stored correctly (ie upright) and disposed of correctly with the correct company.
ACTION: Supt Norman is asked to review the types of property brought in and its relevance for seizure.
12,000 items of property has now been disposed of resulting in an overall reduction of 50%.
It appears that there is a policy for the removing of cylinders from police premises but not one for bringing them in. This has been taken to the Force H&S.
ACTION: Helen Haigh to chase Jo Sampson re policy being taken to Force H&S.
ACTION: Chief Supt Tweed to e-mail all staff advising them re the carrying of dangerous items.
ACTION: Chief Supt Tweed to e-mail staff re the carrying of equipment in vehicles, particularly cylinders. Advising that photographs should be taken of cylinders and the collection company advised to collect from the scene.
6.11.13 – Cheryl Fletcher to provide an update
UPDATE: Response from Joanne Sampson. No risk assessments due to very tight controls. Normal circumstances dictate that the cylinder provider transports them. In the odd circumstance Officers may bring in a cylinder due to evidence but then contact Calor or BOC.
26.11.13 – Cylinders are now very rarely taken and the situation has greatly improved. Currently have one containing compressed gas. Officer has been chased but states there is no known owner – suspect in the case is claiming it is his so requires to be retained.
26.2.14 – The cylinder currently still is held cannot be disposed of until the court case has been finalised and the owner identified
Evacuation area – College Road
Helen Haigh Claire Scott
The current evacuation area for College Road is now not suitable due to a road being opened up etc. This means that personnel have to cross over a busy road. New locations for both Fire and Bomb evacuations are being sought.
ACTION: Helen Haigh and Claire Scott to identify new areas (possibly behind the law courts for fire and pillar house car park for bomb) and approach the relevant agencies re their use.
Jo Sampson has been requested to attend the District to identify a more suitable venue for the evacuation of staff following a bomb explosion.
ACTION: Helen Haigh is asked to make contact with DMBC to firstly ask where their staff evacuate to.
Following discussion it was agreed that following a fire evacuation that staff parade on the area behind the Magistrates Court.
6.11.13 – Following meetings with Jo Sampson etc, it was decided to leave the evacuation areas the same it was deemed safe and suitable.
26.2.14 – The evacuation area for College Road will remain over the road as it has been deemed safe.
ACTION: Helen Haigh is asked to re-circulate the policy.
IOSH Safety Course for Managers
ACTION: Helen Haigh to raise the issue with Delyth Williams to ensure the template re IOSH courses for senior managers is up to date.
Will also need to look at cover for Fire Wardens as CCTV staff who cover this over a 24 hr period will shortly be moving to other premises.
ACTION: Claire and Helen to look at revising the list of Fire Wardens due to changes in staffing within College Road over coming months.
ACTION: Tammy Naylor to identify whether all Inspectors and above have attended the full week course.
Due to the re-location of CJU and CCTV, new Fire Wardens may need to be identified.
ACTION: Claire Scott is asked to review the number of wardens following the centralisation of some departments, ie CJU and CCTV. This should also include CJAD.
ACTION: Helen Haigh is asked to provide a list at each H&S meeting of the forthcoming fire checks to be undertaken in the coming three months.
Bikes at outside stations (none police bikes)
A large number of none police bikes are being stored at outlying stations.
Bikes are still being stored at outlying stations These are bikes collected as property but also officers own personal bikes with evidence of then being left in the station over the winter months.
ACTION: Ian Boulton is asked to check if evidence of personal bikes being stored over the winter months rather than officers attending on a daily basis.
ACTION: Claire Scott to note, during normal visits to stations, what the situation is regarding bikes (property and personal).
Some bikes are still being held at stations but these have reduced due to instructions given and some being removed to college road.
Cycle racks are being fitted at outlying stations.
ACTION: Once all work complete Helen Haigh is asked to circulate an email informing everyone of the facilities available and instructing that no bikes should be stored in corridors etc.
Issue raised with regard to the bike racks at Adwick which were fitted by the company building the new station. It is felt they are too close together and the bikes become unstable when the rack is full.
Preparing for Winter - Summer
Ch Supt Tweed
The District must ensure that all vehicles and stations are properly prepared for the coming winter months.
ACTION: Claire Scott is asked to make enquiries with regard to the supplying of winter tyres.
ACTION: Claire Scott to ensure that the boot grips are circulated shortly.
ACTION: Ian Boulton is asked to ensure that all relevant stations are stocked up with grit ready for the icy months.
ACTION: Ian Boulton to make enquiries with regarding the gritting programme for the District. College Road, DHQ and the Garage are all included. Check whether these are still on the database together whether the new station at Adwick (Redhouse)/Mexborough or Rossington can be added. An alternative would be to remove DHQ and add another property.
ACTION: Claire Scott to make enquiries with Pete England re spared held in relation to vehicles (ie, bulbs, oil, screen wash)
Preparations are now required for the Summer months. As staff will now start to travel to work on bikes, checks should made on the following:
Ch Supt Tweed
At the Force H&S meeting the issue of de-fibrillators was discussed. It was felt that 3 would be required at District. A report is awaited from procurement with regard to the funding
Ch Supt Tweed
Another issue raised at the Force H&S meeting was the use of space blankets.
ACTION: Before being purchased for the District, Helen Haigh is asked to review their use, maintenance and cost for placing into patrol vehicles.
Persons left in the Foyer
A/Ch Insp England
Enquiry Desk staff raised the issue of persons being left in the foyer when they finish their shift and lock the doors. It is felt that this is a dangerous practice should a fire break out.
ACTION: A/Ch Insp England is asked to reinforce with duty Inspectors that the foyer is not a place of refuse and officers should ensure that persons awaiting their attention are placed into an interview room rather than left in locked foyer.
Near Miss – Safe Storage
Following the submission of a near miss form it was highlighted that a stihl saw had been left on the floor with items placed over it, therefore not in view and was almost stood upon.
Force H&S Inspection
The Force H&S Inspections are conducted every 5 years.