Corporate Services

This is South Yorkshire Police’s Statement of Agreed Policy on Corporate Services. This policy relates to localised procedures only and therefore not supported by Authorised Professional Practice (APP).

This policy covers the following areas:

  • Property
  • Policy Process and Surveys
  • Death by Apparent Natural Causes
  • Working Together
  • Anti-Social Behaviour
  • PentiP


The section covers recording and handling of property within South Yorkshire Police. The type of property this policy relates to is found, seized or recovered as a result of criminal activity.

The associated procedural instructions that support this section are listed below:

  • Pi22.8 – Handling Lost and Found Property
  • Pi22.3 – Seizure and Retention of Property (other than Found Property)


This section covers provisions, which will empower courts and the police to make temporary closure orders in respect of relevant premises.

The associated procedural instruction that supports this section is listed below:

  • Pi22.5 – Closure Orders for Identified Premises – Licensing act 2003
  • Pi22.12 – Use of Drugs Drop Boxes in Licensed Premises

Policy and Survey

This section also covers the preparation and regulation of policy and surveys.

  • Pi22.1 – Policy and Procedural Instruction Publication Process            
  • Pi22.2 – Survey Regulation 

Death by Natural Causes

The principles of this section relate to deaths that have occurred by natural causes and how the incident should be, handled and recorded.

The associated procedural instruction that supports this section is listed below:

  • Pi22.7 – Death by Apparent Natural Causes

Working Together

This section covers all aspects of partnership working with internal and external partners and intends to provide a corporate approach.

The associated procedural instructions that support this section are listed below:

  • Pi22.4 – Academic Research Applicant Instructions
  • Pi22.13 - Sponsorship and Donations Instructions

Anti-Social Behaviour

This section provides a clear structure in relation to the management of repeat and vulnerable victims.

 The associated procedural instruction that supports this section is listed below:

  • Pi22.6 - Anti-Social Behaviour Management


The Penalty Notice Processing (PentiP) system provides a national solution for the processing of all Penalty Notices. It affects and supports all police officers, relevant staff and courts involved in the process of issuing penalty notices and collection of related penalties.

PentiP provides a platform for the standardisation of business process and supports the development and implementation of consistent national policy. As such, all officers and staff within South Yorkshire Police will only use the system in accordance with the National System Operating Procedures. As a force, we have procedures to audit and monitor user activity to prevent misuse of national data.

Data retention timescales have been defined at a national level. This will provide national consistency. See attachment for further details.

The PentiP system has been assessed to determine the areas of high risk. This will be reviewed regularly, to ensure the policy and the system’s users are compliant with National guidelines, this will formulate the local system audit. The following areas will be covered by the audit:

  • Appropriate usage
  • Appropriate levels of access
  • Appropriate handling of data
  • Data Quality
  • Nominal Edits
  • Compliance with data standards

PentiP has been developed to support the requirements of Management of Police Information (MoPI) Code of Practice. All PentiP processing will be in accordance with the Data Protection Act Principles and the Human Rights Act, Freedom of Information and Diversity Legislation.

The associated procedural instructions that support this policy are listed below:

    • Pi22.9 Fixed Penalty Notices
    • Pi22.10 Penalty Notices for Disorder
    • Pi22.11 FPNs – Traffic Offence Reports (TORS)/Graduated Fixed Penalties/Roadside Deposits

Other relevant SYP policy documents you may wish to consider are:

D51512 Information Management and Compliance.

Equality Act 2010

The Act creates a statutory requirement for all Functions and Policies (Including Procedural Instructions) to be analysed for their effect on equality, diversity and human rights, with due regard to the General Equality Duty .

In principle, this document has been assessed for discrimination, which cannot be justified, among other diverse groups.

Human Rights/Discretion:

The purpose of providing policy is to give an indication to staff of the expected course of action.  However, it is not possible to cater for every possible combination of factors that would justify a departure from stated policy.  The Human Rights Act 1998 requires the proper use of discretion at all times and nothing within this policy and associated procedural instructions prohibits the proper use of discretion in appropriate circumstances.

Where action is taken that has the potential to interfere with an individual’s Human Rights, the reasons behind the making of the decision to act in that way should be recorded on the appropriate forms, or where this is not practicable, in pocket books or policy logs.

Rights of redress for members of the public:

Anyone who feels that a member of staff has behaved incorrectly or unfairly, or who is dissatisfied with organisational matters, service delivery or other operational policing issues, has the right to make a complaint.

Initial action should be taken in one of the following ways:

  • Complain in writing or in person to the Senior Officer at the appropriate police station or to the Chief Constable of the force concerned.
  • Visit a local Citizens' Advice Bureau
  • Contact a Solicitor

Rights of redress for South Yorkshire Police personnel:

South Yorkshire Police personnel who feel they have grounds for concern in relation to the implementation of policies may, as appropriate:

  • Pursue concerns through their line manager.
  • Contact a First Contact Advisor.
  • Pursue a grievance formally through the Grievance Resolution Procedure.
  • Seek advice from their staff association or trades union.
  • Use procedural instruction D502 41 Management of Complaints, in the section entitled Handling Complaints relating to Direction and Control. 

Start Date:



Thursday, 22 December, 2016 - 00:00