Intelligence Management

The Authorised Professional Practice (APP) has been approved by the College of Policing as the official and most up-to-date source of professional practice on policing. South Yorkshire Police have adopted APP as their Statement of Agreed Policy. This is the agreed policy on Intelligence Management and you may wish to refer to the APP section now.


South Yorkshire Police will seek to operate within agreed National APP guidance unless exceptional circumstances exist.
Any decision to operate outside this guidance will need to be justified in line with the National Decision Model.
In addition to APP, South Yorkshire Police’s statement of agreed policy on Intelligence Management includes;

Intelligence Management

South Yorkshire Police are committed to providing the highest possible standard of service, committed to operational integrity and security ensuring any material held is used only for a legitimate policing purpose.
The receipt, retention, review, dissemination and disposal of information and intelligence is subject to strict scrutiny and is conducted by professional staff who are appropriately trained, experienced in line with nationally recognised standards.
South Yorkshire Police will maximise the latest technology to ensure the effective and efficient lawful dissemination and storage of intelligence, which is auditable, transparent, and legitimate.
This policy is supported by current legislation, APP guidance and is subject to continuous review.

  • Human Rights 1998
  • Data Protection Act 1998
  • NIM code of practice
  • Regulation of Investigatory Powers 2000
  • Management of Police Information
  • CPIA 1996
  • ACPO National Threats to Life Guidelines 2013

Associated Procedural Instructions

This Intelligence Management policy is further supported by the following procedural instructions that are reviewed regularly:

  • Pi8.3 - Operational Intelligence System 2 (OIS2) – Instructions
  • Pi8.4 - Operational Intelligence System 2 (OIS2) Manual of Guidance
  • D51102 - Disclosure of Information by HM Revenue and Customs In Accordance With the Anti-Terrorism, Crime and Security Act 2001
  • Pi8.6 - Serious Organised Crime Agency (SOCA) (National) Flagging and Interest Markers within South Yorkshire - Instructions
  • D51522 - Management of Serious Crime Prevention Orders under Provisions of Serious Crime Act 2007
  • Pi8.2 - Interpol
  • Pi9.10 - Suspicious Activity Reports (SAR)
  • Pi8.5 - Single Point of Entry (SPOE) For Intelligence

Equality Act 2010

The Act creates a statutory requirement for all Functions and Policies (Including Procedural Instructions) to be analysed for their effect on equality, diversity and human rights, with due regard to the General Equality Duty.

In principle, this document has been assessed for discrimination, which cannot be justified, among other diverse groups.
The Code of Ethics published in 2014 by the College of Policing requires us all to do the right thing in the right way. It also recognises that the use of discretion in Policing is necessary but in using discretion, states that you should, "take into account any relevant policing codes, guidance, policies and procedures."

Human Rights/Discretion:

The purpose of providing policy is to give an indication to staff of the expected course of action. However it is not possible to cater for every possible combination of factors that would justify a departure from stated policy. The Human Rights Act 1998 requires the proper use of discretion at all times and nothing within this policy and associated procedural instructions prohibits the proper use of discretion in appropriate circumstances.
Where action is taken that has the potential to interfere with an individual’s Human Rights, the reasons behind the making of the decision to act in that way should be recorded on the appropriate forms, or where this is not practicable, in pocket books or policy logs.

Rights of redress for members of the public:

Anyone who feels that a member of staff has behaved incorrectly or unfairly, or who is dissatisfied with organisational matters, service delivery or other operational policing issues, has the right to make a complaint.
Initial action should be taken in one of the following ways:

  • Complain in writing or in person to the Senior Officer at the appropriate police station or to the Chief Constable of the force concerned.
  • Visit a local Citizens' Advice Bureau
  • Contact a Solicitor

Rights of redress for South Yorkshire Police personnel:

South Yorkshire Police personnel who feel they have grounds for concern in relation to the implementation of policies may, as appropriate:

  • Pursue concerns through their line manager
  • Contact a First Contact Advisor
  • Pursue a grievance formally through the South Yorkshire Police Fairness at Work Procedure
  • Seek advice from their staff association or trades union
  • Use procedural instruction D50241 Management of Complaints, in the section entitled Handling Complaints relating to Direction and Control

    Start Date:
    30th October 2017


    Monday, 30 October, 2017 - 00:00