Digital Investigation and Intelligence

The Authorised Professional Practice (APP) has been approved by the College of Policing as the official and most up-to-date source of professional practice on policing. South Yorkshire Police have adopted APP as their Statement of Agreed Policy. This is the agreed policy on Digital Investigation and Intelligence and you may wish to refer to the APP section now.


South Yorkshire Police will seek to operate within agreed National APP guidance unless exceptional circumstances exist. Any decision to operate outside this guidance will need to be justified in line with the National Decision Model.


In addition to APP, South Yorkshire Police’s statement of agreed policy on Digital Investigation and Intelligence includes;

Digital Investigation and Intelligence

South Yorkshire Police are committed to deliver the highest standard of service to the public by gathering digital intelligence and securing and preserving digital evidence to support investigations. We will achieve this by:  

  • Providing specialist training and staff accreditation. We will maximise the use of appropriate equipment and technology to improve our effectiveness and efficiency to investigate current and emerging crime types.
  • Working in conjunction with partners, industry and academia enables the organisation to be at the forefront of developing technological advances and our commitment to achieving excellence.
  • Committing to achieving national industry quality standards in the evidential examination of devices ensuring an effective and ethical investigation process and by the provision and maintenance of a secure storage and data retention facility.

This policy is supported by current legislation, APP guidance and is subject of continuous review.

National guidance document(s) also underpins the Digital Investigation and Intelligence Policy;

·         Packaging a Mobile Phone or Computer

·         NTAC Form A1 v2.1

·         Categorisation of Images - flowchart and reference

·         CAID Business and Technical Guidance_V1.12

·         NCA CEOP Victim Identification guidance for Policing using CAID v0 8 2


Associated Procedural Instructions

The Digital Investigation and Intelligence policy is, further supported by the following procedural instruction that is reviewed regularly.

·         Pi4.1 - Guidance On Forensic Examination Of Digital Devices


Equality Act 2010

The Act creates a statutory requirement for all Functions and Policies (Including Procedural Instructions) to be analysed for their effect on equality, diversity and human rights, with due regard to the General Equality Duty.

In principle, this document has been assessed for discrimination, which cannot be justified, among other diverse groups.

The Code of Ethics published in 2014 by the College of Policing requires us all to do the right thing in the right way. It also recognises that the use of discretion in Policing is necessary but in using discretion, states that you should, "take into account any relevant policing codes, guidance, policies and procedures."

Human Rights/Discretion:

The purpose of providing policy is to give an indication to staff of the expected course of action.  However it is not possible to cater for every possible combination of factors that would justify a departure from stated policy.  The Human Rights Act 1998 requires the proper use of discretion at all times and nothing within this policy and associated procedural instructions prohibits the proper use of discretion in appropriate circumstances.

Where action is taken that has the potential to interfere with an individual’s Human Rights, the reasons behind the making of the decision to act in that way should be recorded on the appropriate forms, or where this is not practicable, in pocket books or policy logs.

Rights of redress for members of the public:

Anyone who feels that a member of staff has behaved incorrectly or unfairly, or who is dissatisfied with organisational matters, service delivery or other operational policing issues, has the right to make a complaint.

Initial action should be taken in one of the following ways:

·         Complain in writing or in person to the Senior Officer at the appropriate police station or to the Chief Constable of the force concerned.

·         Visit a local Citizens' Advice Bureau

·         Contact a Solicitor


Rights of redress for South Yorkshire Police personnel:

South Yorkshire Police personnel who feel they have grounds for concern in relation to the implementation of policies may, as appropriate:

·         Pursue concerns through their line manager.

·         Contact a First Contact Advisor.

·         Pursue a grievance formally through the South Yorkshire Police Fairness at Work Procedure.

·         Seek advice from their staff association or trades union.

·         Use procedural instruction D50241 Management of Complaints, in the section entitled Handling Complaints relating to Direction and Control. 

Start Date:


This statement of agreed policy is new.


Monday, 6 November, 2017 - 00:00