Senior Command Team Meeting

Senior Command Team Meeting
Monday 28th May 2012


PRESENT
CC David Crompton (Chair)
DCC Bob Dyson
ACC Max Sahota
ACC Andy Holt
ACO Ian Watson
DF Nigel Hiller


DECLARATION(S) OF INTEREST
There were no declarations of interest.

PRESENTATION
None.

MINUTES OF THE MEETING HELD ON 14 MAY 2012
RESOLVED – These were approved as an accurate record. 

ACTION SCHEDULE AND WORK PROGRAMME
Item 1 – Ongoing - a paper will be brought to SCT.
Item 4 - Ongoing
Item 6 – Ongoing - a joint update to be brought to SCT.


PORTFOLIO ISSUES

CC Crompton

• Gave a debrief on the ACPO Leading Change in Policing Conference.  Discussions on Police & Crime Commissioners were found very informative and useful.

ACTION – DCC Dyson to raise possible commissioning models at the next PCC Transition Board meeting.

 

DCC Dyson 

• Gave a brief Police Authority update.

• The final report has been received in relation to an audit on PND Non Standard Services which was conducted by SOCA on 4th May. 

• A HMIC inspection of PSD is to take place some time in July, with the report expected to be out in October.

DF Hiller

• Brief update on the discussions held at the Audit Committee last Friday in relation to the 2011/12 Underspends.


ACC Sahota

• Director of Intelligence & Operations will be the force lead for the forthcoming HMIC inspection on Integrated Operating Model. 

ACTION – ACC Sahota to bring a paper to SCT outlining full details of proposed actions.

 

FORCE PERFORMANCE
All Crime   -10.1% (still going the right way)
Theft from a vehicle +12.4% (seeing an increase in this area but there are a number of operations in the planning to address the issues)            
Shoplifting  +23.6% (looking at interventions)
Criminal damage -20.3%

 

Decision Paper


PCSOS

The paper, presented by ACC Holt, reported on the shift allowances, which would provide the best value for money and most flexibility to enable Districts to meet the needs and demands of their communities and fulfil the requirements of the NHP model.

The paper put forward the recommendations:

1. To note year on year costs for 328 PCSO/PCSS, with variations on current and proposed allowances.
2. To agree that posts identified requiring 14% shift allowance are approved and that regular monitoring of shift working is undertaken to ensure compliance with terms and conditions.
3. To agree that posts identified requiring increased weekend working are approved and that regular monitoring is undertaken to ensure compliance with terms and conditions. (From 1 in 4 to 1 in 2). 

The paper was agreed in principle but district commanders are to review the shift pattern requirements of each separate SNT to ensure that PCSO resources are matched to demand and shift allowance is only paid to those who need to work a shift pattern that attracts an allowance, and additionally ensure that these hours are adhered to.

ACTION - ACC Holt to action and bring back a revised paper to SCT incorporating these changes.

CRIME MAPPER

ACC Sahota presented the paper to update SCT on SYP’s readiness for the launch of justice outcomes on police.uk also known as crimemapper.

The paper put forward the recommendations: 

1. SCT to seek developments in data quality.
2. SCT consider commissioning a project to review the options and costs of integrating or replacing  IT systems.
3. SCT agree the media and engagement strategy in respect of queries resulting from police.uk.

Key issues and considerations were raised and SCT felt that further scoping work was required to understand the information and resources required, the work involved, etc.

ACTION -  DCC Dyson to oversee.


PCSOS POWERS & TRAINING REQUIREMENTS

ACC Holt presented this paper to update SCT as to the requirements needed to provide training to new and existing PCSO’s following the agreement by SCT to designate new Powers from the 58 available Powers within the Police Reform Act 2002.
The paper put forward the recommendations: 

1. That SCT authorise funding for the training department to employ two  Band D training staff on an 8 month fixed term contract.
2. That SCT permit the training department to commence the training for existing staff during the Olympic period.
3.    That SCT agree that “Go Live” date is 1st April 2013. 

RESOLVED –  Recommendations 1 and 2 were agreed. In relation to recommendation 3, PCSOs would use the powers once trained and all completed by 1st April 2013.
SCT however disagreed the need to rent additional accommodation (see 4.2) as it was felt existing resources at either Lifewise or RDH could be utilised.
ACTION – ACO Watson to action.

CAUGHT ON CAMERA

ACC Holt presented the paper to outline the process for establishing a ‘Caught on Camera’ facility on the South Yorkshire Police Internet Site.

The paper put forward the recommendations:

1. That the SCT authorise establishment of a Caught on Camera facility on the SYP Internet Site in accordance with the attached Process Map.
2. If authorised, the SCT approve the Site to display both named offenders and those whose identity is sought. (‘Who are they’ and ‘Where are they’?).
3. That the SCT provide the funding to further develop the SYP Internet Site.

RESOLVED – The paper was agreed as per recommendation and to be funded from the Operations Contingency Funds. 

Discussion Information/Items

INTEGRATED SERVICES

ACC Holt presented the paper giving background of the proposal, expected outcomes, resource implications and considerations.

RESOLVED – ACC Holt to bring back a decision paper to SCT once proposals have been fully explored and jointly discussed with the LAs.   


BUDGET SAVINGS PLAN

Paper was presented by ACO Watson to present SCT with an update on proposed post deletion and the actual breakdown of these roles.

RESOLVED – Paper was broadly discussed and due to two SCT members exiting the meeting earlier, this may be further debated at another meeting.


POCA

ACC Holt informed SCT of the current arrangements for the allocation of POCA Incentivisation money, with the recommendation that SCT consider and review the current allocation arrangements.

RESOLVED – Paper was noted.
  

CARBON MANAGEMENT PLAN

DF Hiller presented a report to communicate the progress made in carbon management at SYP since approval of the Carbon Management Plan (CMP) in March 2011 by SCT, the PA and the Carbon Trust.  The revised CMP reports the Force has achieved a 20% reduction in carbon emissions since 2009/10.

SCT noted and agreed the paper, extending their thanks and appreciation to all staff involved who made this achievement possible.

 

Audit Reports


BUDGET MONITORING – APPENDIX H
 
The carry forward requests were discussed at length, particularly the District/Department Projects.   There was the view that in the absence of some sort of criteria, different departments took differing approaches to recording their request.  SCT decided that further information was required prior to making a definitive report to the PA.

RESOLVED -   It was agreed to resend the carry forwards back for a review under a set of rules and to be re-submitted in due course.  The stipulated rules being that:

(1) any project that is £10K or less will not be considered;

(2) only projects that are non-recurrent in nature will be considered; and

(3) there has to be good reason and deemed essential.  The revised submissions
     should also be accompanied by detailed information including the project title,
     project cost, outcome of what will be achieved, consequences if this was not
     approved, why the project was not started/completed in 2011/12 when funds were
     available.  

There were two exceptions to which the Chief Constable gave his approval to, these were:

(1) the uniform costs for the recruitment of PCs, PCSOs and Specials (refer to project
     item under SCM); and

(2) enforced staff transfer under the previously agreed workforce realignment 
     between districts.

 

Papers to Review


PERFORMANCE
Agreed.

HR
Agreed.

RESTORATIVE JUSTICE
Agreed.

NOTIFICATION TO THE FORCE
None.

ANY OTHER BUSINESS
None.

Date: 

Monday, 28 May, 2012 - 10:00