Senior Command Team Meeting
Tuesday 28th May 2013
CC Crompton (Chair)
DCC Andy Holt
T/ACC Martyn Bates
DECLARATION(S) OF INTEREST
There were no declarations of interest.
MINUTES OF THE MEETING HELD ON 13th MAY 2013
These were approved as a true record.
ACTION SCHEDULE AND WORK PROGRAMME
Item 54 – NPAS discussions are ongoing.
Item 127 – RESOLVED - SCT endorsed the use of banners following clarification that the PCC is satisfied this is the approach he wishes the force to adopt.
• Informed SCT he was attending a number of Q&A sessions across the force week commencing 3rd June. He invited topics for discussion and discussions around areas of interest or concern took place.
• Brought to the CC’s attention that even though the ‘Integrity’ thematic responsibility sits with the CC, someone is required to chair meetings on his behalf.
RESOLVED – ACO Watson agreed to support the CC on this.
• Promotions were discussed and considered. Other staff movements were updated.
ACTION – ACO Watson to prepare a briefing for the CC in advance of the Q&A sessions.
• Gave a brief update on Op Malham – the reassurance strategy adopted by the force attracted a positive response and reassured the public.
• Gave a personnel update concerning the health of a member of staff.
• Gave an OSS review update – a number of meetings are scheduled up to discuss the options and phased options will be presented to SCT.
• Asked SCT for their support to a piece of work around Well being with the Institute of
Work and Psychology (IWP). The initiative which would be useful to link to the newly launched Heath and Well being Strategy and the outcomes from the 2012 Staff Survey results.
RESOLVED – SCT agreed, with CC to take ownership and sponsor this.
ACTION – ACO Watson to draft a message for CC.
All Crime -3.5%
Criminal Damage -3.2%
Robbery +59.8% (seen a significant increase at the minute in bouth business and personal robbery).
POLICE PENSION REGULATION
DF Hiller & ACO Watson presented this paper to update SCT on arrangements within Police Pension Regulations following the Police Reform and Social Responsibility Act 2011, and informed SCT of the discretionary decisions within Pension Regulations that can be made by the Chief Constable.
The following recommendation was put forward:
1. That SCT agree to consider all future requests for any discretionary decisions, as per Appendix A, relating to Police Pensions, based on individual reports to be submitted by the ACO (HR).
RESOLVED – CC agreed for ACO Watson to make representation on behalf of SCT. Any contentious requests however, be brought back to SCT meetings for wider discussion and decision.
CHILD DEPENDENT’S PENSION
DF Hiller & ACO Watson informed SCT the Force has received a request to bring back into payment a Child Dependent’s Pension, the circumstances of which fall into the discretionary powers of the Chief Constable.
The following recommendation was put forward:
1. That SCT consider the circumstances of the case and confirm whether a Child Dependent’s pension should be brought back into payment from September 2012.
RESOLVED - CC exercised his discretionary power in this case and agreed payment.
ACTION – ACO Watson to inform CC of exact payment detail.
SHEFFIELD DISTRICT STAFF PARKING
This paper was withdrawn.
SCHOOLS ENGAGEMENT OFFICERS
DCC Holt explained the purpose of this report is to review South Yorkshire Police’s current structures of engagement with children and young people in schools and communities to ensure the Force has an effective and consistent approach to service delivery across South Yorkshire.
RESOLVED – This paper will be taken to the Policing Board and the PCC for discussion, after which it will be brought back to SCT as a decision paper.
ACO Watson presented a paper giving background and an outline of the proposal.
It is proposed that the organisation support the recruitment of apprentices – with positive action aimed at 16-24 year olds and minority communities on a local basis. Apprenticeships would be piloted for 2 years with the aim of supporting apprentices to attain a Level 3 NVQ qualification (recommended best practice by the National Apprenticeship Service (NAS)). Information regarding the salary options is provided at 4.1.
The scheme will be coordinated by the Career Services Team and evaluated at the end of years one and two with the option to cease, maintain or expand the apprentice/ apprenticeship.
The OPCC has indicated support for the scheme and should Chief Officers approve in principle there may be opportunity to negotiate financial support via the OPCC. There are 2 options to consider:
Option 1 - Districts and Departments identify their own apprenticeship opportunities (in conjunction with Career Services) and utilise their own budget. The benefit of this local approach is that Districts are fully engaged and can manage their own budgets to best use. The dis-benefit is that this could result in an inconsistent approach to apprenticeships and opportunities for apprentices may be limited. We also need to consider the role of the OPCC and under what terms the learner will be contracted.
Option 2 - A central budget is provided (up to a maximum of 10 for the pilot period) where apprentices are managed centrally but based and supported locally. Districts and departments would submit a business case to request an apprentice. The benefit of this approach would be to support a consistent and standardised scheme with opportunities to promote SYP’s support of its local communities. The dis-benefit is that no funding has been previously identified for this and the creation of a centralised budget would sit outside normal business practice of the devolved budgets. However, as referenced above this may be something that the OPCC would support.
RESOLVED - SCT agreed in principle to Option 2 subject to further consideration for funding from the OPCC.
ACO Watson presented this paper, which outlined that over the last 18 months there has been a programme of works delivered in relation to improving PDR – in respect of its organisational value, its quality and its use. Key developments have included process improvement – a new and simplified rating and recording system including a career planning section based upon the national model; and improved support and guidance materials for staff and supervisors. Two proposals were presented for discussion.
RESOLVED – SCT agreed that this year all staff (including managers and supervisors) change their PDR due date and be included in the interim process for this year. This would work as follows:
• Staff who have submitted their PDRs between 1st April 1st and 30th June 2013 will do a re-check on their objectives.
• Staff due to submit their PDRs between 31st July and 1st September 2013 will submit as usual.
• Staff due to submit their PDRs between 2nd September 2013 and 31st March 2014 will have their PDRs brought forward this year to 1st September.
• Next year, all staff will complete and submit PDRs from 1st April to 31st May 2014.
Also agreed was the setting management objectives. Agreed for this year is to pilot in SCT, a district (ACC Sahota to nominate) and a corporate support service. This process will start by asking all management teams to suggest one objective for SCT.
INTERNAL AUDIT REPORT
Papers to Review
PERMANENT SECURE COMMUNICATIONS AT CT SCC.
RESOLVED – Paper is to be rewritten by T/ACC Bates.
NOTIFICATION TO THE FORCE
ANY OTHER BUSINESS