DONCASTER SAFER NEIGHBOURHOODS – INSPECTORS MEETING
14th May 2013
Attended: T/Ch Insp Hardy (Chair), A/Insp Munro-Smith, Insp Cowling, Insp Mountford,T/Insp Lindley.
APOLOGIES: Insp McFarlane, PS Warbrick
Supt Tweed has asked that a review of the role of CYPPOs be undertaken.
CYPOs should be meeting on a regular basis with PCSO’s who have responsibility for local primary schools. Details regarding these should be included in the report.
ACTION: Insp Hardy will be circulating a report to all Inspectors regarding the role of CYPOs. Feedback re the report is requested together with any further information they feel relevant.
During a recent CYPO meeting various topics were discussed including shift patterns and work during school holidays.
7 new Police cadets will arrive in the District shortly and should be utilised for all activities.
Each CYPPO shift should be in line with the local SNT which can be deviated from should the need arise, following consultation with the officer’s line manager.
All YOS and CYPPO officers roles will be combined and will take on board a number of other tasks, ie, visiting care homes. Embedded officers will not be totally merged with YOS officers – slight differences. This will commence from 1 April 2013.
ACTION: All Inspectors are asked to discuss the changes with their CYPPO.
Role still being discussed but ultimately roles will combine and encompass visits outside of school premises. Although initially aiming for a start date of 1 April, it is unlikely this will be met.
14.2.13 - Roles will definitely combine. Working towards the practicalities of that process.
13.3.13 – Role Profile etc being written. A CYPO Sgt will be appointed but the Inspector will have overall responsibility. Shift pattern still causing a few issues and requires more work.
It is still intended to merge with YOS officers once the next financial year is complete.
9.4.13 – Officers will work immediately from the new role profile. Future issues with regard to boundary changes may affect the number of posts allocated over coming months.
14.05.13 – Within 2 months will have 6 x CYPPO’s. Role being adjusted to ensure engagement of which there will 3 main elements. Propose a new shift pattern which will be a hybrid of the SNA pattern. CYPPO’s will also complete a short attachment in PPU and any training needs will be identified. They will also visit PPU once a month to ensure maintain a good understanding of CSE aims.
ACTION: T/Ch Insp Hardy circulate Shift Pattern Brief to Inspectors for reviewing.
ACTION: Report to be sent to each Inspector following each monthly CYPPO meeting.
Troubled Families Grouping
Each family will be graded and dealt with in a particular manner dependant upon the grade. This grouping falls under the remit of Area Managers and will be managed as such. An ‘Idiots Guide’ is being produced by Tracey Needham at Children’s Services and will be circulated once finalized.
ACTION: Inspectors are asked to e-mail Chief Insp Thomas with any suggestions as to how best deal with each grouping.
13.3.13 – Council currently running classes in relation to this. Inspectors have been invited to attend a meeting at which the National Co-ordinator will attend. Must ensure that Area Managers run the Troubled Familes Meetings and not SYP. Claire Scott from DMBC has circulated a paper suggesting a new system. It was felt that this should be utilised on a trial basis.
9.4.13 – New model not yet commenced across all areas. Meetings are being run by Neighbourhood Managers but this and the process will be monitored.
14.05.13 – Ongoing.
Inspectors are reminded to pass information through watchline of relevant information in their area.
13.3.13 – Tests are still being conducted therefore watchline should continue to be used.
9.4.13 – Most areas are still on Watchline. Officers should be reminded that at least one message should be posted weekly. Inspectors should ensure that all areas across their SNA are covered by Watchline in line with the new boundaries.
14.05.13 – Complete. Discharged
Hate Crime Process
Chief Insp Thomas
From now on all hate crime should be brought to the attention of the FIO who will take the issue to the NAG.
A Tasking Officer for Hate Crime has been allocated for each SNA who will send the hate crime information over to the FIO
ACTION: Chief Insp Thomas is asked to circulate the e-mail from Kev Burrows to all tasking SPOCs.
9.4.13 – Hate crime no longer sits with SNA but with CID.
ACTION: Chief Insp Thomas to make enquiries in relation to the NAG aspect of hate crime and its link with the ASB panel.
13.03.13 - Process of hate crime to CID to be completed by DCI Whittaker including link to SNA’s.
Case Management System
Chief Insp Thomas
The new case management system is currently being trialled in urban. All NAG cases are being updated by DMBC. This system is being used in other Districts. SPOCs should ensure that they check PROCAD each day for incidents in their area and forward this information to the FIO who will then update the system.
14.05.13 – Council feel system is not fit for purpose. Urban therefore trialling in Doncaster. Other Districts are also looking at adopting the system.
It has been highlighted that a number of incidents etc are being allocated to the NRT even when the relevant SNA are working. It is felt that this is due to Atlas Court not following protocol.
ACTION: Chief Insp Thomas will discuss with Chief Insp Cooper.
09.04.13 - Tracy Potter updated all operators at Atlas.
14.05.13 - Looking to relocate NRT to either CCG or Edlington.
Ch Insp Thomas
Under Operation Optimal a further level of action will be created following a ‘sneak in’ burglary. This will involve PCSO’s undertaking further door knocking and crime prevention delivery over and above the arranged cocooning. Discussion took place as to the best way to undertake this, ie, dedicated team, each officer do 10 per day etc.
09.04.13 - Agreed by DCI Robinson.
14.05.13 ACTION: T/Ch Insp Hardy to clarify process re Outlaw. 15 per day on cocooning etc. Each area and department producing data sheets. (15 per day for each PCSO).
Alligator Shift Patterns
Issues have been highlighted recently in relation to the shift pattern allocated to Alligator.
ACTION: Chief Insp Thomas will meet with Insp McFarlane to discuss the issues in relation to the shift pattern.
14.05.13 - 30 day consultation notices were sent out which end on 15.5.13. No alternative options received. After 15.5.13 a meeting will be held to agree the wording with the Federation. 30 day notices to change will then be circulated.
East and Urban have an increase down to recording issue. Therefore resources should not be relocated.
14.05.13 ACTION: Ensure keep record of any re-classifications for a report to be submitted to CC. Details of any changes to be sent to T/Ch Insp Hardy.
Website Action Plans
T/Ch Insp Hardy
14.05.13 - Details circulated. Training being provided.
ACTION: Staff to attend Drop-In.
CTA – Issues
14.05.13 – Issues with DMBC and Leger Homes being recorded as med & high levels when clearly not.
ACTION: Each SNA to send weekly report on a Monday. Inspectors to ensure check this report Monday before it is published by the Tuesday.
14.05.13 – Issues with briefings highlighted and discussed. Handovers need to link in, currently all over the place.
ACTION: Submit report to T/Ch Insp Hardy with best practice for briefings and visibility reviews.
T/Ch Insp Hardy
14.05.13 – Major issues with Mental Health. Lack of buy-in from partner agencies even at a strategic level.
ACTION: PC Jim Sheard and T/Ch Insp Hardy to meet and produce a process, codes of practice etc and put action schedule in place for meetings along with terms of reference.
ACTION: Identify a vulnerable person in each area to assist SNA’s, and other departments such as CID to have an understanding of the process. Will work towards using a Red, Amber Green process as soon as possible.
Optimal Cocooning Options
T/Insp Munro-Smith leading on this piece of work. Producing a record sheet and shift to run with immediate effect.
ACTION: PCSO supervisors to ensure delivery and lead on weekends.
ACTION: Designated supervisors to be identified for each area.
ACTION: Intell to be fed back via relevant supervisors.
ACTION: T/Insp Munro-Smith to produce a crib sheet.
Crimestoppers – Identify Good News
14.05.13 – There is a force push for Crimestoppers. If have positive outcomes need to publicise.
ACTION: All good news stories/positive outcomes to be documented and publicised via our media department.
NEXT MEETING: TUESDAY 11th JUNE 2013 10AM