DONCASTER SAFER NEIGHBOURHOODS – INSPECTORS MEETING
Monday, 8 July 2013
Attended: T/Ch Insp Hardy (Chair), Insp Cowling, Insp Mountford, T/Insp Lindley, Insp McFarlane, PS Lancaster
Supt Tweed has asked that a review of the role of CYPPOs be undertaken.
CYPOs should be meeting on a regular basis with PCSO’s who have responsibility for local primary schools. Details regarding these should be included in the report.
ACTION: Insp Hardy will be circulating a report to all Inspectors regarding the role of CYPOs. Feedback re the report is requested together with any further information they feel relevant.
During a recent CYPO meeting various topics were discussed including shift patterns and work during school holidays.
7 new Police cadets will arrive in the District shortly and should be utilised for all activities.
Each CYPPO shift should be in line with the local SNT which can be deviated from should the need arise, following consultation with the officer’s line manager.
All YOS and CYPPO officers roles will be combined and will take on board a number of other tasks, ie, visiting care homes. Embedded officers will not be totally merged with YOS officers – slight differences. This will commence from 1 April 2013.
ACTION: All Inspectors are asked to discuss the changes with their CYPPO.
Role still being discussed but ultimately roles will combine and encompass visits outside of school premises. Although initially aiming for a start date of 1 April, it is unlikely this will be met.
14.2.13 - Roles will definitely combine. Working towards the practicalities of that process.
13.3.13 – Role Profile etc being written. A CYPO Sgt will be appointed but the Inspector will have overall responsibility. Shift pattern still causing a few issues and requires more work.
It is still intended to merge with YOS officers once the next financial year is complete.
9.4.13 – Officers will work immediately from the new role profile. Future issues with regard to boundary changes may affect the number of posts allocated over coming months.
14.05.13 – Within 2 months will have 6 x CYPPO’s. Role being adjusted to ensure engagement of which there will 3 main elements. Propose a new shift pattern which will be a hybrid of the SNA pattern. CYPPO’s will also complete a short attachment in PPU and any training needs will be identified. They will also visit PPU once a month to ensure maintain a good understanding of CSE aims.
ACTION: T/Ch Insp Hardy circulate Shift Pattern Brief to Inspectors for reviewing.
11.06.13 – Ongoing.
ACTION: Report to be sent to each Inspector following each monthly CYPPO meeting.
11.06.13 – Ongoing.
Troubled Families Grouping
Each family will be graded and dealt with in a particular manner dependant upon the grade. This grouping falls under the remit of Area Managers and will be managed as such. An ‘Idiots Guide’ is being produced by Tracey Needham at Children’s Services and will be circulated once finalized.
ACTION: Inspectors are asked to e-mail Chief Insp Thomas with any suggestions as to how best deal with each grouping.
13.3.13 – Council currently running classes in relation to this. Inspectors have been invited to attend a meeting at which the National Co-ordinator will attend. Must ensure that Area Managers run the Troubled Familes Meetings and not SYP. Claire Scott from DMBC has circulated a paper suggesting a new system. It was felt that this should be utilised on a trial basis.
9.4.13 – New model not yet commenced across all areas. Meetings are being run by Neighbourhood Managers but this and the process will be monitored.
14.05.13 – Ongoing.
11.06.13 – Claire Scott has been given the lead to resolve implementation issues. Discussions to take place with Neighbourhoods to ensure appropriate structures are implemented to manage 1st and 2nd Cohort of families.
A workshop is being conducted on 15 July when a one team working process will be discussed – vision for families will encompass other agencies. It may be necessary to review other panels such as ASB Theme Group.
Case Management System
Chief Insp Thomas
The new case management system is currently being trialed in urban. All NAG cases are being updated by DMBC. This system is being used in other Districts. SPOCs should ensure that they check PROCAD each day for incidents in their area and forward this information to the FIO who will then update the system.
14.05.13 – Council feel system is not fit for purpose. Urban therefore trialling in Doncaster. Other Districts are also looking at adopting the system.
11.06.13 – DMBC to roll out CRM in the near future to manage case files. No feedback provided from Urban to date. Claire Scott tasked to check what input had actually taken place. No further update at Force level with regards to Case File Management.
ACTION: Chief Insp Hardy to request a report from DMBC regarding what input had taken place.
It has been highlighted that a number of incidents etc are being allocated to the NRT even when the relevant SNA are working. It is felt that this is due to Atlas Court not following protocol.
ACTION: Chief Insp Thomas will discuss with Chief Insp Cooper.
09.04.13 - Tracy Potter updated all operators at Atlas.
14.05.13 - Looking to relocate NRT to either CCQ or Edlington.
11.06.13 – Based on IT, the likely location will be CCQ. Awaiting further update from Helen Haigh and DMBC.
Update at next meeting
Alligator Shift Patterns
Issues have been highlighted recently in relation to the shift pattern allocated to Alligator.
ACTION: Chief Insp Thomas will meet with Insp McFarlane to discuss the issues in relation to the shift pattern.
14.05.13 - 30 day consultation notices were sent out which end on 15.5.13. No alternative options received. After 15.5.13 a meeting will be held to agree the wording with the Federation. 30 day notices to change will then be circulated.
11.06.13 – Insp McFarlane to discuss with Federation and update further at next meeting.
3 options brought to the table and each one discussed. (Various other shift patterns for other groups also being looked at). A full SNA review is also taking place which may impact on the chosen pattern.
Once the shift pattern has been chosen then duties re Anticipate and Xmas will be planned.
ACTION: Inspectors are asked to provide Chief Insp Hardy with a report regarding their thoughts as to what is required in relation to support for Alligator.
CTA – Issues
14.05.13 – Issues with DMBC and Leger Homes being recorded as med & high levels when clearly not.
ACTION: Each SNA to send weekly report on a Monday. Inspectors to ensure check this report Monday before it is published by the Tuesday.
24.06.13 – Format of CTA has been amended by CSD. Level of detail and gradings now require further information. Inspectors requested to check content to ensure information is accurate and timely. Request made by Rachael Long for guidance document to be circulated.
No guidance provided yet but Inspectors are asked to check over and familiarize themselves with the gradings.
14.05.13 – Issues with briefings highlighted and discussed. Handovers need to link in, currently all over the place.
ACTION: Submit report to T/Ch Insp Hardy with best practice for briefings and visibility reviews.
11.06.13 – Feedback being collated by DC David Whitehouse. Proposals to be circulated in due course.
A new briefing site will be launched later this year.
ACTION: Inspectors are asked to ensure that briefings are more structured and that are NIM compliant and include issues re CIA and Vulnerable victims.
Optimal Cocooning Options
T/Insp Munro-Smith & A/PS Nuttall
T/Insp Munro-Smith leading on this piece of work. Producing a record sheet and shift to run with immediate effect.
11.06.13 – Completed.
ACTION: PCSO supervisors to ensure delivery and lead on weekends.
11.06.13 – Completed no issues.
ACTION: Designated supervisors to be identified for each area.
11.06.13 – Completed no issues. A/PS Nuttall to provide feedback and support to Spocs.
ACTION: Intell to be fed back via relevant supervisors.
11.06.13 – Completed.
ACTION: T/Insp Munro-Smith to produce a crib sheet.
11.06.13 – Completed.
ACTION 11.06.13 – T/Insp Munro-Smith and A/PS Nuttall to consider cocooning options in line with movement to co-terminus boundaries on 30th Sept 2013.
Each PCSS to work with APS Nuttall and PCSOs at College Rd to get full understanding of practice and procedure.
Each PCSO to learn process from start to finish to cover for PCSS
Suggest continuing over weekends. T/Insp Munro Smith to identify SNT’s and PCSS working and responsible for cocooning duties. Will continue.
Mon to Fri operation of Cocooning Team to be reviewed. When boundary transition complete and new shifts in place SNA areas will be covered 7 days a week.
A review has been undertaken to decide whether to go to one team working or bring back to the SNA’s. Currently differing views and options.
Crimestoppers – Identify Good News
14.05.13 – There is a force push for Crimestoppers. If have positive outcomes need to publicise.
ACTION: All good news stories/positive outcomes to be documented and publicised via our media department and SNA Newsletters.
11.06.13 – Some concerns raised that there were delays within DMBC regarding the completion of the newsletters (East – no newsletters, Urban – delays, South – some alternatives being used).
ACTION: CI Hardy to seek feedback regarding issues in each SNA and discuss with Pat Hagan with view to reviewing content and timescales for circulation of newsletters.
Still awaiting feedback re DMBC newlettesr.
11.06.13 – Supt Norman had been requested by ACC to conduct review of PACT meetings across the Force. There had been some changes to PACT meetings at District and alternative Drop-ins were being trialled in some SNA’s. T/Insp Munro—Smith had collated views of PACT meetings over recent months and was asked to discuss findings with Supt Norman.
ACTION: Inspectors to feedback comments on existing PACT meetings and Drop-ins to T/Insp Munro-Smith.
ACTION: T/Insp Munro-Smith to prepare report for Supt Norman outlining current structure across the District with positive developmental feedback and future recommendations.
ACTION: Inspectors are asked to chase up feedback from PC’s, PCSOs etc which should be sent to A/Insp Munro-Smith
Business Crime PCSO
ACTION: Canvass staff to ascertain interest for forthcoming vacancy of Business Crime PCSO
One application at present – may need suitability interview
ANPR Observations/Metal Yards
Metal Theft SPOCS
ACTION: Need to arrange:
ACTION: Scrap Metal Bids
Awaiting projected dates from all teams which will be placed on the District Calendar
ACTION: Insp to liaise with SPOCS and confirm what bids have been submitted to date and what bids are being considered.
ACTION: Insps to identify SM operations dates for Julu-Sept (1 per month). Send dates and Op Orders to Chris Hovelle for District Calendar
Summer ASB Campaign 2013
ACTION: All paperwork re plans to be submitted to Chief Insp Hardy and PS Warbrick. To include:
Ops, Engagement, Events, partner activities, diversionary activities, ASB hotspot activity, vulnerable victims etc.
Some not yet received by PS Warbrick.
ACTION: A reminder to all Inspectors to send in their plans as soon as possible.
Out of Criteria Report
Based on 50 days and 9 occasions this year. Due to new criteria a number of new cases will be on the report.
All reports of officers etc falling within this remit should be forwarded to Chief Insp Hardy and Del Williams.
An issue was raised recently when damage was caused at a property whilst dismantling cannabis cultivation equipment. This has highlighted training issues which are now being addressed.
ACTION: Chief Insp Hardy to speak to Chris Hovell (Staff Officer) to raise re training the whole team as opposed to a SPOC.
Crime Prevent Strategy – Calender
Under the new Crime Prevention Strategy PCSS are to patrol in high foot fall areas and regular hotspot areas. All opportunities where engagement can be made will be plotted on a calendar. These can include visiting supermarkets, galas, markets. This calendar needs to be in place by September 2013.
ACTION: Trina Chappell will then be asked to produce and populate a District Calendar.
ACTION: Inspectors are asked to decide whether they require a banner purchasing. If so colours/dimensions and wording should be submitted.
Kev Burrows and Eamon Larkin are to deliver training regarding this at Street Skills.
Due to changing boundaries etc, it is felt the time is right for a review of NHW across the District.
SNA Review – Boundaries
A boundary map has now been received in District but does not identify the areas in enough depth.
ACTION: Ch Insp Hardy to circulate the current list re issues which should be taken into consideration. Inspectors should read and identify any further aspects relevant.
SNA Retail Crime
ACTION: A/Insp Carl Lindley to provide an overview and update on his actions.
ACTION: Insp Mountford to meet with A/Insp Lindley and PS Price to discuss and identify key tasks for SNA SPOCs.
ACTION: Please confirm which officers on your team (PC’s only) are on an agreed flexible working pattern or an informal pattern which has not been formally approved. Please also confirm what they work and when it was last reviewed.
Outstanding TNI’s - TAS
NEXT MEETING: TUESDAY, 13 AUGUST 2013 10AM